The tender process can seem daunting. While it is an arduous process, this dedication to sound procurement processes works in the favour of both the client and the supplier. From the supply and delivery of products related to a mining project, to the provision of services, labour or expert advice, a strategic, integrated approach to every tender will offer a higher percentage of success.

According to Mining Review; “Successfully preparing for tenders can help you to win large orders, however, the process can be time consuming, costly and tie up valuable resources.” For this reason, approaching experts for assistance in the tendering process can offer immense benefits.

Approaching a Mining Tender

 In general, tenders serve to support local entrepreneurs or small businesses, while following strict procurement policies to ensure the quality, service and safety of the mining project is protected.

Once you’ve selected a project that you’d like to tender for, you must ensure that any and all documents required are delivered with your tender documents. Incomplete documents that were not prepared with the requisite advice, legal consideration and supporting documentation will most likely not be successful.

Developing a winning tender document comes down to experience. With the help of experts who have completed thousands of these documents for innumerable tenders, the process will be easy, the documents complete, and all legal implication considered. This includes:

  • Drafting and reviewing of enquiry documents for tenders/proposals
  • Reviewing and adjudicating of the commercial and legal portions of tenders/proposals


Before You Bid

Mining Review Africa offers these helpful guidelines to consider before you make your bid:

  • Analyse the bid documents carefully
  • Make sure you can match the skill and experience requirements
  • Estimate the costs involved, and whether you would make enough money to justify it
  • Would the work fit into your strategy and positioning for your business?
  • Assess how the contract would affect other work, staffing and ability to take on new business
  • Do not make misrepresentations or false statements in your bid, remember it is a legal document and therefore enforceable by law
  • Enquire about the bid and ensure you understand exactly what the client wants before tendering


The Legal Side of Tenders

Once a client accepts a tender, it is legally binding on both parties. It is therefore critical that documents are accurate, that the supplier can deliver according to the skills and proficiencies it puts forward in the tender document, and that its business has the capacity to deliver on the project. If not, severe legal ramifications will follow.

For sound legal advice on all tender related topics, CLICK HERE.

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